Cross-Registration

Starting with the second (sophomore) year, GU-Q students may enroll in classes at other Education City schools pending space available in the class, and the approval of an academic advisor and the Associate Registrar for GU-Q. Students may not take more than one consortium/cross-registration class in a semester, and may not take more than four such courses over the period of their degree. Courses taken through cross-registration should be in the area of “enrichment” – ordinarily, a student will not be allowed to take part of their core or major requirements at another university. (See the Undergraduate Bulletin for further information on policies)

GU-Q students may not cross-register if:

they are in the first year of studies
they have taken the same or a similar class previously
they are requesting a class which is the same as/similar to one offered at Georgetown
they are requesting a class that is not deemed equivalent to a Georgetown three-credit class, except for approved 1 credit courses.

Applying for a Cross-registration class

Complete and sign the Education City Cross-registration form. This is the only form that will be accepted, and must be completed as the fillable pdf document. Old/handwritten forms will not be accepted. Forms will not be accepted if they are incomplete in any way. GU-Q students should submit their application form for the required approvals using this Google form. Applicants will receive a notification once their form has been approved by the relevant advising dean and by the GU-Q Registrar. Students can then download their approved application form – be sure to include the approvals process page as well as this indicates the approvals – and follow the instructions below for submission to the appropriate host institution.
Registration at the university in which you plan to enroll is on a first-come, first-served basis (other than for approved joint programs).
The host university will advise you if your application is successful.
Once your cross-registration course enrollment is confirmed by the host university, you must submit the full course information (host university name, course name, course number, days and times class meets, credit hours) to the Office of the Registrar for GU-Q to have the course added to your GU-Q academic record.
Should you subsequently wish to withdraw from a cross-registered course in which you are enrolled, you must notify both the host institution and the Office of the Registrar for GU-Q of your intention to withdraw.

Reminder: By enrolling at another university in Education City, you are agreeing to follow their university rules and policies, which includes attending classes even if GU-Q is closed. Not all universities follow the same academic calendar and you must adhere to the requirements and schedule of the host university.

FALL 2025 Cross-registration Course List

Cross Registration Processes and Course Listings – for FALL 2025 and by Institution

Below you will find information on the courses available for cross-registration by other universities in Education City for the SPRING 2025 term. As mentioned above, registration for courses in Cross Registration status is subject to the availability of seats and to course pre-requisites being met.

American University of Afghanistan (AUAF):

Not applicable

Hamad Bin Khalifa University (HBKU): (updated on: TBD)
- The Spring 2025 Course Schedule will be published on Thursday, November 21, 2024.The Course Schedule can be viewed at: https://ssb.hbku.edu.qa/PROD9/bwckschd.p_disp_dyn_sched. Be sure to select the Spring 2025 semester.HBKU accepts cross-registration requests from Nov 24, 2024 until January 16, 2025.Students must email the completed Cross Registration Request form to registration@hbku.edu.qa along with a copy of their passport identification page(s).The Spring 2025semester starts on January 5, 2025.
- Only undergraduate courses are open to Cross-Registration.

Georgetown University in Qatar (GU-Q):

Click here for the Course schedule. Select “Part of Term” = SFS Qatar.
The Spring 2025 schedule will be published on October 28, 2024.
Students wishing to take an ARABxxx or FRENxxx course in Spring MUST have been registered for the previous level language course in the preceding Fall semester, or placed at the relevant level for Spring courses.
GUQ will begin receiving the cross-registration forms for Spring 2025 via email to the Associate Registrar at GU-Q from December 1, 2024. The forms should be complete with a clear, legible copy of the passport and sent as a single file attachment to an email. Please name the file with the following convention: Last Name_First Name.Home University to Host University.Semester – for example Brown_John.NUQ to GUQ.Spring25.
Incomplete forms will be returned to the student. Forms must be typed – handwritten forms will not be processed.
The last day to receive cross-registration forms for Spring 2025 will be 1:00 pm on December 15, 2024. Processing of Spring 2025 Cross-Reg applications December 10-15, 2024.
Classes start on Sunday, January 5th, 2025.
Registration depends on available seats in the required course (including language courses, but excluding joint programs).
For Fall Students will be given a GU-Q student ID card for access to the building and Library. This must be returned by the end of the semester, in order for your transcript to be issued. Students must complete the clearance form that can be found here.

Carnegie Mellon University in Qatar (CMU-Q):

The Fall 2025 course schedule will be made available by Monday, March 24, 2025 at: https://enr-apps.as.cmu.edu/open/SOC/SOCServlet/search (Teaching Location: Doha, Qatar).
Student must email the completed cross registration application form with a copy of the passport to qatareducationform@andrew.cmu.edu
CMUQ will start accepting cross registration forms for Fall 2025 from Sunday, April 27, 2025 until Thursday, July 31, 2025.
CMUQ will start its Fall 2025 term on Sunday, August 24, 2025.
Note that CMUQ’s courses are delineated by “units”. Generally, a “9 units”-course at CMUQ is equivalent to 3 credit hours at VCUQ.

Northwestern University in Qatar (NUQ):

Course Schedule: available at https://my.qatar.northwestern.edu/academic-resources/courses/courses-offered/index.html
- Course Selection: Students may choose courses marked as “Open to Cross-registration” in the Fall 2025 timetable.
- Application Start Date: NU-Q will begin accepting cross-registration applications based on seat availability on Wednesday, July 2, 2025.
- Registration Process: Cross-registration for visiting students is on a first-come, first-served basis for courses with available seats.
  - Capitulation Requirements:
- - - Cross-registration forms will only be accepted if seats are available in the requested course.
- - - Forms must be typed, submitted electronically, and include a clear, valid copy of the passport as an attachment in a single email.
- - - Handwritten or incomplete forms will be returned.
- - - Submit forms via email to: studentrecords@qatar.northwestern.edu.

- - Application Deadline: Wednesday, August 6, 2025, at 1:00 pm. Late submissions will not be accepted to ensure students are not disadvantaged.

- - - Notification of Acceptance: NU-Q will inform students of their cross-registration status at least one week before the first day of the term. Approved students will receive a confirmation email with a NU-Q Net ID activation code, which must be used to activate their NU-Q email for official university communications.
  Priority Registration: Education City visiting students approved by their home universities for joint minors (e.g., Media & Politics, Africana Studies, Film & Design Minors) should coordinate with their home registrar, who will work directly with NU-Q for priority cross-registration.
Important Dates:
– First day of classes: Sunday, August 24, 2025
– Last day of classes: Thursday, December 4, 2025
– Final exams: December 7-11, 2025
- Credit System: NU-Q follows a semester unit system. For transfer credit purposes, one semester unit is equivalent to four semester hours.
- End-of-Term Checkout: Students must complete the cross-registration checkout process at the end of the semester to ensure their transcript is issued to their home registrar.

Texas A&M University in Qatar (TAMU-Q):

Virginia Commonwealth University in Qatar (VCUArts Qatar):

Course Schedule. Please check the VCUarts Qatar Course Schedule available from your Home University Registrar.
- A Math Placement Test is required for registration in MATH or STAT courses (other than MATH 001). The test is usually held only for the Fall semester, generally in early August.
- An Arabic Placement Test is required for registration in ARBC courses. The test is usually held only for the Fall semester, generally in early August.

For “Standard” Cross Registration:
- Completed Cross Registration forms – including requisite approval signatures, must be submitted to the VCUarts Qatar’s Department of Enrollment & Registration Services by email to Sylvia D’Souza, Senior Specialist, at sdsouza@vcu.edu.
- Cross Registration forms which are not completed in full, missing requisite signatures, or missing the passport copy will not be accepted or processed.
- Cross-Registration Forms are accepted starting Sunday, June 29, 2025 until Sunday, Wednesday, July, 30, 3:00pm.
- Registration for Cross Registration will commence on Sunday, June 29, 2025.
- Registration for courses is conditional on the availability of seats.

For “Special” Cross Registration (Film Minor with NUQ & Dual Enrollment with ABP)
- Completed Cross Registration forms are submitted to VCUarts Qatar by your home-institution’s Registrar.
- Cross-Registration Forms are accepted starting Tuesday, March 25, 2025 until Sunday, Wednesday, July, 30, 3:00pm.
- Note that seats for FLD/NUQ students will be held ONLY till Thursday, April 17, 2025, 3:00pm.
- All formalities re Cross Registration of EC students at VCUarts Qatar are handled exclusively by the Department of Enrollment & Registration Services.
- Spring 2025 classes start on Tuesday, January 7, 2025.
- Course instruction mode is expected to be in-person/in-classroom unless otherwise noted on the Course Schedule.
- Students who can be cross-registered in their preferred courses at VCUarts Qatar will be provided with a VCU-ID number as well as a VCU email address. Students must activate their VCU email. The VCU email is used for all official communications by the university, including by instructors.
- VCUarts Qatar’s Department of Enrollment & Registration Services will notify students as to whether or not a student has been granted a seat in cross-registration status in the course(s) of interest.
- Note that VCUarts Qatar complies with FERPA (US federal law) and the Virginia Code (Virginia state law) as it regards students’ right to privacy of their educational records and contact information.

Weill Cornell Medicine College – Qatar (WCMC-Q):

WCM-Q’s Fall 2025 Course Schedule is available here.
- Forms must be submitted to the office of the Registrar at registrar@qatar-med.cornell.edu by 3:00pm, Thursday, July 31, 2025.

If you are interested in cross-registering at WCMQ, please contact Dr. James Roach at jar2038@qatar-med.cornell.edu. He will be happy to answer any questions regarding scheduling.

How Courses taken in Cross Registration Status at EC-PU’s transfer to VCU/VCUQ Please see separate downloadable file “How XREG Courses Transfer to VCUQ”, also available from the Intranet

Summer 2024 Cross-registration Course List

Cross Registration Processes and Course Listings – for Summer 2024 and by Institution

Below you will find information on the courses available for cross-registration by other universities in Education City for the Summer 2024 term. As mentioned above, registration for courses in Cross Registration status is subject to the availability of seats and to course pre-requisites being met.

Carnegie Mellon University in Qatar (CMUQ):

Summer 2024 course schedule will be made available by February 21, 2024 at:

https://enr-apps.as.cmu.edu/open/SOC/SOCServlet/search (Teaching Location: Doha, Qatar).
Student to email the completed cross registration application form with a copy of the passport to enrollment@qatar.cmu.edu
CMUQ will start accepting cross registration forms for Summer 2024 from Sunday, April 14 to Thursday, May 9, 2024.
CMUQ will start its Summer term on Tuesday, May 14, 2024.
Note that CMUQ’s courses are delineated by “units”. Generally, a “9 units”-course at CMUQ is equivalent to 3 credit hours at GUQ.

Georgetown University in Qatar (GUQ):

Click here for the Course schedule. Select Part of Term = SFS Qatar for the Qatar campus courses.
The Summer 2024 schedule will be published on Friday, January 26, 2024. Most courses are open for cross-registration, provided the student meets the course pre-requisites and/or course restrictions, and seats are available. Courses NOT open for cross-registration include Proseminar (INAF1010), Writing classes (WRITxxxx), Problem of God (THEO1000), and Science classes (usually INAF1810). Other courses may be restricted on an ad hoc basis per semester.
Students wishing to take an ARABxxx or FRENxxx course MUST take a language placement test – no exceptions. The test is usually held only for the Fall semester. Students should contact GU-Q about the placement test timing.
GUQ will begin receiving the cross-registration forms for Summer 2024 via email to the Office of the Registrar at GU-Q from Wednesday, April 3, 2024. The forms should be complete with a copy of passport and sent with the attachments in a single email.
Incomplete forms will be returned to the student.
The last day to receive cross-registration forms for Summer 2024 will be 3:00pm on Thursday, April 25, 2024. Students will be notified if they have a place after April 27, 2024.
Classes start on Sunday, May12, 2024.
Registration is dependent on seats being available in the required course (including language courses).
Students will be given a GU-Q student ID card for access to the building and Library. This must be returned by the end of the semester, in order for your transcript to be issued. Students must complete the clearance form that can be found here.

Hamad Bin Khalifa University (HBKU):

Georgetown students will require special permission to enrol in undergraduate courses at HBKU. Students interested in taking a course at HBKU must consult with their advising dean first
Not applicable

Northwestern University in Qatar (NU-Q):

Summer 2024 Course Schedule is available at: https://my.qatar.northwestern.edu/academic-resources/courses/courses-offered/index.html
Check the timetable and choose only from courses indicated as “Open to Cross Registration” on the timetable.
NU-Q will start accepting cross-registration applications depending on seat availability on Wednesday, April 3, 2024.
Cross-Registration forms will be accepted only if seats are available in the requested course.
Deadline to submit cross-registration applications is Thursday, May 9, 2024 at 1:00pm.
Cross Registration Forms must be submitted by email at: studentrecords@qatar.northwestern.edu.
Incomplete forms will be returned to the student.
First day of Classes: Sunday, May 19, 2024.

Texas A&M University at Qatar:

The schedule of classes offered can be viewed online here beginning on or around Sunday, April 7, 2024.
Please remember to select “Summer 2024 – Qatar” from the drop-down menu.
Fall classes begin Sunday, May 19, 2024 and end Sunday, July 19, 2024.
TAMUQ’s online application for cross-registration will open Sunday, April 14, 2024 for Education City students.
The deadline for submitting cross-registration applications is Sunday, May 12, 2024 at 4:00 p.m.
To apply for cross-registration, you must:
* Complete the cross-registration online application.
* Complete the Education City cross-registration request form.
Email the digitally signed and approved cross-registration request form and a copy of a valid passport to records@qatar.tamu.edu.
Note that US federal law requires TAMUQ, as an engineering school, to comply with export control policies related to information and technology. Therefore, students from certain countries may be required to submit additional documentation before being permitted to register for TAMUQ courses.
Any questions about cross-registration should be directed to records@qatar.tamu.edu.

Weill Cornell Medicine – Qatar (WCM-Q):

Not applicable

Virginia Commonwealth University School of the Arts in Qatar – VCUarts Qatar:

Course Schedule. Please check the column “Open to Cross Registration” on the Course Schedule. Only courses marked with “Yes” in this column are open to Cross Registration. The Course Schedule is available from your Home University Registrar and remains subject to change.
Cross-Registration Forms are accepted starting Wednesday, April 3, 2024 until Sunday, April 21, 2024.
A Math Placement Test is required for registration in MATH or STAT courses (other than MATH 001). The test is usually held only for the Fall semester, generally in early August.
An Arabic Placement Test is required for registration in ARBC courses. The test is usually held only for the Fall semester, generally in early August.
Registration for Cross Registration will commence on Monday, April 21, 2024.
Completed Cross Registration forms, including requisite approval signatures, must be submitted to the VCUarts Qatar’s Department of Enrollment & Registration Services by email to Sylvia D’Souza, Senior Specialist, at sdsouza@vcu.edu. Cross Registration forms which are not completed in full, missing requisite signatures, or missing the passport copy will not be accepted or processed.
All formalities re Cross Registration of EC students at VCUarts Qatar are handled exclusively by the Department of Enrollment & Registration Services.
Fall Classes start on Sunday, May12, 2024, with three consecutive sessions up to July 11, 2024
Course instruction mode is expected to be in-person/in-classroom unless otherwise noted on the Course Schedule.Registration for courses is conditional on the availability of seats.
Students who can be cross-registered in their preferred courses at VCUarts Qatar will be provided with a VCU-ID number as well as a VCU email address. Students must activate their VCU email. The VCU email is used for all official communications by the university, including by instructors.
VCU arts Qatar’s Department of Enrollment & Registration Services will notify students as to whether or not a student has been granted a seat in cross-registration status in the course(s) of interest.
Note that VCUarts Qatar complies with FERPA (US federal law) and the Virginia Code (Virginia state law) as it regards students’ right to privacy of their educational records and contact information.